These days many schools in Australia have taken their cue from the US,with regards to high school leaving parties or proms. Regardless of the type of leaving party or prom, a lot of work is involved in the planning and it is usually left to school secretaries, teachers or even students who are unused to this type of event management. The good news is that there are several things that anyone planning a prom can do in order to ensure that the school prom succeeds.
What’s your budget
Since the prom will cost the school time, money, and other resources, it is important to the organizers to seek the blessings of the school management. There is no point in planning a prom that the management might ban from happening. Getting the school administration on board will ensure that they go out of their way to facilitate a successful event. For instance, they might put on hold normal school activities to make room for the school prom and they might even help with the budget, or give you some ideas for contacts you can use to get started.
Choose your theme
The first thing that the person planning the prom should do after sorting out the budget is to get a unique and fascinating idea for the school prom. Prom themes are great and there are a variety of different, pretty budget friendly ways to transform a school hall into an “under the sea” or “in the jungle” prom theme. Think craft paper, balloons in the required colors and murals that could be the art club’s contribution to the cause.
Getting a team in place
Instead of trying to plan the whole prom alone, the event organizers should assign duties to volunteers who will be happy to help. Assigning the roles is a great way of breaking down the entire planning into small manageable tasks. The volunteers should be assigned tasks according to their respective forte.
Make sure you don’t forget photos
A prom is a party no one ever wants to forget but instead of getting a photographer which may cost money and won’t really bring out the personalities of the departing class, you could certainly consider looking at photo booth hire in Perth, where your students can dress up, have fun and make lasting memories with their classmates before they move on to other things.
A successful event is one that has a thoughtfully crafted out schedule of activities. It’s not enough to invite people to the prom and then expect them to have a good time. An entertainment schedule is one of the things you really need to have. Are you going to have awards? Will there be special dances? How about the food? Will it be out all night or brought out halfway through? Will there be more than one form of entertainment. The organizers should come up with a workable schedule of the activities that will take place during the prom, right from the starting time to the anticipated ending time.
Letting people know
In order for the event to thrive, the participants need to be well prepared for it. It, therefore, follows that they have to be informed about the school prom well in advance. The posters advertising the prom should list the venue, the date, the time, the participation fee if any, theme, nature of the event as well as the expected dress code.
Regular meetings with the volunteers will provide the organizers with the opportunity to review the progress in order to ensure that everything is all set and ready for D-day.
The last thing that the organizers should focus on during the planning is to ensure that they, along with the students attending have as much fun as possible. Doing so will help them stay focused to deliver a successful school prom that everyone will remember for a long time to come.